The approval process with a timeout is a bit more
complicated. In this case, the
Event-Based Gateway is used to create multiple paths. The first path to continue will win and all
other paths will be terminated. To use
the Event-Based Gateway, you need a begin and an end; one splits the paths and
the other brings them back together. Once the paths are joined, you can proceed normally.
The name is optional, but it
is useful to specify the module. In this
case, the Accounts module has been selected and both new and existing records
will be processed.
For the module filter, the
Account Type is equal to Partner and the Account Type changed filter has been
The SQL filter is displayed
for informational purposes. Changes in
this window will be ignored.
There are no parameters to
the event-based gateway, nor are there paramters to the paths out of the
The Approval Variable Name
can be any name. It is an approval
response, so it makes sense to give it that name. The name will be used in the SequenceFlow out
of the gateway.
The User Task Type has been set to Approve/Reject and the User Assignment
is set to Self-Service Team. This means
that anyone on the Managers team can claim the record and approve or reject it.
It is always useful to put a
description with the timer. In this
case, the duration was set to 1 day.
The two event-based gateways
are the same, one just joins the previous paths.
There are no settings on the
gateway. Instead, the settings are on
the paths out. With an Exclusive
Gateway, you can have many outputs, with one being the default. The default path out has no filter
The message type has been set
to Notification as we do not need to save this email in the CRM.
The source type is Normal
message so that we can specify the subject and message template here, instead
of having to create a message template.
In the Recipients list,
Managers were added so that all managers will get the notice.
The filter that we will
specify will be the variable name we created above and the value
“Approve”. There are only two possible
values, Approve and Reject and in this case we want to send an email for the
We use the double equal ==
here because this is C# syntax.
The end event has no settings.
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